You may want to sync your Gmail account with your Microsoft Outlook for various reasons. Well, synchronization isn’t difficult, but it can be in the absence of proper step-by-step instructions. Keeping this in mind, I have brought you a free Gmail support and Microsoft Outlook support guide that will help you easily sync Gmail with Microsoft Outlook.

Instructions:

For the Gmail account to sync with Microsoft Outlook, the IMAP server must be enabled. To enable IMAP, open your web browser and sign in to your Gmail account. Click the Options button in the upper right corner of the screen and select Mail Settings from the dropdown list. When you are in the Settings panel, click the Forwarding and POP/IMAP link.

You will find that POP is enabled and IMAP is disabled by default. Now point your mouse to click the Enable IMAP button. When you’re done, click the Save Changes button. Sign out of your Gmail account and close your internet browser window. Open Microsoft Outlook, click the Tools menu, and then select Account Settings from the dropdown menu.

In the Email Accounts dialog, click the Email tab if it isn’t highlighted by default. Click the New button afterwards. When you get to the next window, click to select the radio button next to Microsoft Exchange, POP3, IMAP, or HTTP and hit the Next button. Point below and click the button next to Manually configure server settings or additional server types. Click Next to continue. In the next window, click to select Internet E-mail and press Next.

When you get to the next window, type your name and Gmail address in the appropriate fields under User Information. Under Server Information, click the dropdown arrow next to Account Type and select IMAP. For incoming and outgoing mail servers, type ‘imap.gmail.com’ and ‘smtp.gmail.com’ (without quotes and as is) in the respective fields.

Under Login Information, type your username (this will be your Gmail address) and password in the appropriate fields. Check the Remember password box to avoid entering your password over and over again every time you sign in to your Gmail account in Microsoft Outlook. Do not check the Require login using Secure Password Authentication (SPA) box. Tap the More Settings button.

Click the Outgoing Server tab and check My outgoing server (SMTP) requires authentication. Also click to select Use the same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ in the Incoming Server (IMAP) field and ‘587’ in the Outgoing Server (SMTP) field. Click to select SSL from the drop-down arrow next to Use the following type of encrypted connection under both incoming servers.

Select TLS from the Use the following encrypted connection type option under Outgoing server (SMTP). To avoid facing server timeout error when sending/receiving emails, set Server Timeouts to maximum. To do so, you can slide the slider to the right side. You can also check the Leave a copy of the message on the server box so that your messages remain presented on the Gmail server. It will allow you to access all your emails from your webmail account from anywhere in the world.

When you are done, press the OK button to exit this window. It will return to the previous window displaying all the information you just filled out. Click the Test Account Settings button to test your email account settings. If all the settings are correct and the connection is successful, you will see this message Congratulations! All settings completed successfully. Click close to continue. Press the Close button as indicated and close and reopen Microsoft Outlook to save your changes.

Select your Gmail account and you’ll see a new set of different folders like Inbox, Drafts, Spam, etc. The selection of your Gmail account only happens when your multiple accounts are set up in your Outlook. If Gmail is the only account you have in Microsoft Outlook, you don’t need to make the selection. Hit the Send/Receive button to start downloading emails to your Gmail inbox.

Additional Information:

If you are not a US resident (i.e. you are from another country but not the US), you may need to use ‘imap.googlemail.com’ for your incoming mail server and ‘smtp .googlemail.com’ for the outgoing mail server.

You can also sync Gmail with Microsoft Outlook using the POP server. However, it should be noted that the POP server offers only one-way synchronization for your emails and other features etc. It means that the changes you will make in your Microsoft Outlook will not be reflected in your web-based Gmail account. On the other hand, IMAP offers two-way synchronization for Gmail account. Therefore, IMAP is preferred over POP.

If you do not select the Leave a copy of the message on the server option, all your Gmail emails will be downloaded to your Microsoft Outlook and will not be available in the webmail account. Suppose one day you are away from your computer and you want to access your emails from an external public computer (with Internet connection), you will not be able to see any new emails as they have already been downloaded to your Microsoft Outlook at home. computer.